Modified Basic Report By Date
I borrowed some code from Ron Hudson here on PCO Chef, used some PCO report code, and then altered it only to include: Event name/approval, Start/end time, Room(plus setup if applicable), Resource list by room, Owner of the event, and notes attached to the event/rooms. Thanks Ron! EDIT 2/11/2025: Corrected the code that was keeping resources from being displayed in the resource column, due to a hang-up on approval status.
Preview
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<!-- Set to "true" if you want each day on it's own page -->
<!-- Built by Jordan K -->
{% assign day_page_break = false %}
<!DOCTYPE html>
<html lang="en">
<style>
/* Style for even rows */
tr:nth-child(even) {
background-color: #f2f2f2;
}
/* Style for odd rows */
tr:nth-child(odd) {
background-color: #ffffff;
}
</style>
<head>
<title> ECC Basic Report by Date</title>
<link rel="stylesheet" type="text/css" media="all" href="{{ report.stylesheet_href.divider }}">
<meta charset="utf-8">
<style>
li {
list-style-type: none;
}
</style>
</head>
<body>
{% if report.org_twenty_four_hour_time? %}
{% assign time_format = "%H:%M" %}
{% else %}
{% assign time_format = "%-I:%M%P" %}
{% endif %}
{% if report.org_day_month_dates? %}
{% assign date_format = "%d/%m/%Y" %}
{% else %}
{% assign date_format = "%m/%d/%Y" %}
{% endif %}
{% for day in days_with_instances %}
{% if forloop.first or day_page_break %}
<div>
<h1 class="header-large txt-center gutter-bottom-small">Basic {{ report.kind | capitalize }} Report by Date</h1>
<h2 class="header-medium txt-center soft gutter-bottom-large">{{ report.scope }}: {{ report.start_date }} through {{ report.end_date }}</h2>
</div>
{% endif %}
<div class="table-container{% if day_page_break and forloop.index < forloop.length %} page-break{% endif %}">
<div class="gutter-bottom-large">
<h3 class="header-medium">{{ day.date | date: '%A, %B %-d, %Y'}} </h3>
<table>
<thead>
<tr>
<th> Time </th>
<th width="20%">Event Name</th>
<th width="20%">Room(s)/<span style="color: grey;">Setup</span></th>
<th width="20%">Resources</th>
<th width="15%">Owner/<span style="color: grey;">Mgr</span></th>
<th width="25%">Notes</th>
</tr>
<tr>
<th colspan="6" style="white-space: normal;">
Unlock/lock doors 30 mins before/after earliest/latest times, unless otherwise specified in Room Answers or Event Notes.
</th>
</tr>
</thead>
<tbody>
{% for instance in day.instances | sort: "starts_at" %}
<tr>
<td style="vertical-align: top;">
{% assign event_times_count = instance.event_times | size %}
{% if event_times_count > 1 %}
{% for event_time in instance.event_times %}
{% if event_time.name != "Event" %}
<strong>{{ event_time.name }}:</strong><br>
{{ event_time.starts_at | date: time_format }}<br>{{ event_time.ends_at | date: time_format }}<br>
{% endif %}
{% endfor %}
{% elsif event_times_count == 1 %}
{% for event_time in instance.event_times %}
{% if event_time.name != "Event" %}
{{ event_time.starts_at | date: time_format }}<br>{{ event_time.ends_at | date: time_format }}<br>
{% endif %}
{% endfor %}
{% endif %}
</td>
<td style="vertical-align: top;">
<div>
<div>
<span class="status {{ instance.approval_status_class }}">
{{ instance.approval_status | replace: "Approved", "A" | replace: "Pending Conflicts", "PC"| replace: "Pending", "P" | replace: "Rejected", "R" }}
</span>
</div>
<div class="status-text {{ instance.approval_status_class }}"><strong>{{ instance.event.name }}</strong></div>
</div>
</td>
<!-- Displays all Rooms requested and "Doors" answer, including setups in grey, if selected. -->
<td style="vertical-align: top;">
{% for room_request in instance.reservation.room_requests %}
<li {% if forloop.last == false %}style="line-height: 1.5; padding-bottom: 5px;"{% endif %}>
<strong>{{ room_request.room.name }}</strong>
{% if room_request.room_setup %}
<span style="color: grey;">( {{ room_request.room_setup.name }} )</span>
{% endif %}
</li>
{% assign doors_question_asked = false %}
{% assign entrances_question_asked = false %}
{% assign ac_doors_unlocked_question_asked = false %}
{% assign ac_doors_locked_question_asked = false %}
{% assign building_entrance_question_asked = false %}
{% for answer in room_request.answers %}
{% if answer.label == 'Do you need doors unlocked/relocked?' or
answer.label == 'Will you be needing the Activity Center doors unlocked/locked?' or
answer.label == 'Do you need doors unlocked?' %}
{% assign doors_question_asked = true %}
<li style="line-height: 1.3; padding-bottom: 0px;">Doors: <strong{% if answer.answer != 'No' and answer.answer != blank and answer.answer != '(Unanswered)' %} style="background-color: FFFCD3;"{% endif %}>{{ answer.answer }}</strong></li>
{% elsif answer.label == 'What building entrance(s) will you be using?' %}
{% assign entrances_question_asked = true %}
<li style="line-height: 1.3; padding-bottom: 0px;">Entrances: <strong{% if answer.answer != 'No' and answer.answer != blank and answer.answer != '(Unanswered)' %} style="background-color: FFFCD3;"{% endif %}>{{ answer.answer }}</strong></li>
{% elsif answer.label == 'What BUILDING ENTRANCE will you be using?' %}
{% assign building_entrance_question_asked = true %}
<li style="line-height: 1.3; padding-bottom: 0px;">Building Entrance: <strong{% if answer.answer != 'No' and answer.answer != blank and answer.answer != '(Unanswered)' %} style="background-color: FFFCD3;"{% endif %}>{{ answer.answer }}</strong></li>
{% elsif answer.label == 'What time would you like BUILDING ENTRANCE UNLOCKED?' %}
{% assign entrances_question_asked = true %}
<li style="line-height: 1.3; padding-bottom: 0px;">Building Entrance Unlocked: <strong{% if answer.answer != 'No' and answer.answer != blank and answer.answer != '(Unanswered)' %} style="background-color: FFFCD3;"{% endif %}>{{ answer.answer }}</strong></li>
{% elsif answer.label == 'What time would you like BUILDING ENTRANCE LOCKED?' %}
{% assign entrances_question_asked = true %}
<li style="line-height: 1.3; padding-bottom: 0px;">Building Entrance Locked: <strong{% if answer.answer != 'No' and answer.answer != blank and answer.answer != '(Unanswered)' %} style="background-color: FFFCD3;"{% endif %}>{{ answer.answer }}</strong></li>
{% elsif answer.label == 'What time would you like ROOM DOORS unlocked?' %}
{% assign doors_question_asked = true %}
<li style="line-height: 1.3; padding-bottom: 0px;">Room Doors Unlocked: <strong{% if answer.answer != 'No' and answer.answer != blank and answer.answer != '(Unanswered)' %} style="background-color: FFFCD3;"{% endif %}>{{ answer.answer }}</strong></li>
{% elsif answer.label == 'What time would you like the ROOM DOORS locked?' %}
{% assign doors_question_asked = true %}
<li style="line-height: 1.3; padding-bottom: 0px;">Room Doors Locked: <strong{% if answer.answer != 'No' and answer.answer != blank and answer.answer != '(Unanswered)' %} style="background-color: FFFCD3;"{% endif %}>{{ answer.answer }}</strong></li>
{% elsif answer.label == 'What time would you like the AC DOORS unlocked?' %}
{% assign ac_doors_unlocked_question_asked = true %}
<li style="line-height: 1.3; padding-bottom: 0px;">AC Doors Unlocked: <strong{% if answer.answer != 'No' and answer.answer != blank and answer.answer != '(Unanswered)' %} style="background-color: FFFCD3;"{% endif %}>{{ answer.answer }}</strong></li>
{% elsif answer.label == 'What time would you like the AC DOORS locked?' %}
{% assign ac_doors_locked_question_asked = true %}
<li style="line-height: 1.3; padding-bottom: 0px;">AC Doors Locked: <strong{% if answer.answer != 'No' and answer.answer != blank and answer.answer != '(Unanswered)' %} style="background-color: FFFCD3;"{% endif %}>{{ answer.answer }}</strong></li>
{% endif %}
{% endfor %}
{% unless doors_question_asked or entrances_question_asked or ac_doors_unlocked_question_asked or ac_doors_locked_question_asked or building_entrance_question_asked %}
{% if doors_question_asked %}
<li style="line-height: 1.3; padding-bottom: 0px;">Doors:</li>
{% endif %}
{% if entrances_question_asked %}
<li style="line-height: 1.3; padding-bottom: 0px;">Entrances:</li>
{% endif %}
{% if building_entrance_question_asked %}
<li style="line-height: 1.3; padding-bottom: 0px;">Building Entrance:</li>
{% endif %}
{% if building_entrance_unlocked_question_asked %}
<li style="line-height: 1.3; padding-bottom: 0px;">Building Entrance Unlocked:</li>
{% endif %}
{% if building_entrance_locked_question_asked %}
<li style="line-height: 1.3; padding-bottom: 0px;">Building Entrance Locked:</li>
{% endif %}
{% if room_doors_unlocked_question_asked %}
<li style="line-height: 1.3; padding-bottom: 0px;">Room Doors Unlocked:</li>
{% endif %}
{% if room_doors_locked_question_asked %}
<li style="line-height: 1.3; padding-bottom: 0px;">Room Doors Locked:</li>
{% endif %}
{% if ac_doors_unlocked_question_asked %}
<li style="line-height: 1.3; padding-bottom: 0px;">AC Doors Unlocked:</li>
{% endif %}
{% if ac_doors_locked_question_asked %}
<li style="line-height: 1.3; padding-bottom: 0px;">AC Doors Locked:</li>
{% endif %}
{% endunless %}
{% endfor %}
</td>
<!-- End Room column -->
<td>
{% for room_request in instance.reservation.room_requests %}
<h5>{{ room_request.room.name }}</h5>
<ul>
{% for resource_request in room_request.resource_requests %}
<li>
{% if resource_request.quantity > 1 %}{{resource_request.quantity}} {% endif %}{{resource_request.resource.name}}
</li>
{% endfor %}
</ul>
{% endfor %}
</td>
<!-- This code pulls the event owner, but maybe also pulls the event manager? It works, but unsure how. UPDATE: resolved. No managers now. -->
<td style="vertical-align: top;">
<strong>{{ instance.event.owner.name }}</strong>
{% for manager in instance.event.event_managers %}
<br>
<span style="color: grey;">{{ manager.name }}</span>
{% endfor %}
</td>
<!-- Pulls event notes, ONLY from the "settings" tab of the event, and from rooms; does not include notes from resources. -->
<td style="vertical-align: top;">
<ul>
{% if instance.event.notes != blank %}
<li>
<h3>Event Notes</h3>
<p>{{ instance.event.notes | newline_to_br }}</p>
</li>
{% endif %}
{% for resource_request in instance.reservation.resource_requests %}
{% if resource_request.notes != blank %}
<li>
<h3>{{ resource_request.resource.name }} Notes</h3>
<p>{{ resource_request.notes | newline_to_br }}</p>
</li>
{% endif %}
{% endfor %}
{% for room_request in instance.reservation.room_requests %}
{% if room_request.notes != blank %}
<li>
<h3>{{ room_request.room.name }} Notes</h3>
<p>{{ room_request.notes | newline_to_br }}</p>
</li>
{% endif %}
{% endfor %}
{% for resource_booking in instance.reservation.resource_requests.bookings %}
{% if resource_booking.notes != blank %}
<li>
<h3>{{ resource_booking.resource.name }} Notes</h3>
<p>{{ resource_booking.notes | newline_to_br }}</p>
</li>
{% endif %}
{% endfor %}
</ul>
</td>
</td>
</tr>
{% endfor %}
</tbody>
</table>
</div>
</div>
{% else %}
<div>
<h1 class="header-large txt-center gutter-bottom-small">Basic {{ report.kind | capitalize }} Report by Date</h1>
<h2 class="header-medium txt-center soft gutter-bottom-large">{{ report.scope }}: {{ report.start_date }} through {{ report.end_date }}</h2>
<h1 class="header-large txt-center gutter-bottom-small">There are no events which fit the filters in the selected date range.</h1>
</div>
{% endfor %}
</body>
</html>